Role of the General Contractor and Exhibitor Appointed Contractors

Supervision of Employees

General Contractors (GC) and Exhibitor Appointed Contractors (EAC) are responsible for adhering and supporting the Javits Center’s Safety Policies and Procedures to ensure the well-being of employees they employ. They supervise and may not direct them to perform work that would jeopardize the employee’s safety or the safety of those around them. If an employee fails to follow a safety directive issued by the GC, or EAC or disregards any safe operating procedures, the GC or EAC is responsible for taking the following action.

1. Correct or cease the unsafe practice;
2. Remove the employee from the job and notify Javits Management.

If a safety issue should arise and circumstances require an immediate decision, the Manager of Health & Safety Solutions will render a decision, after which the issue may be resolved through the Javits Center’s Executive Safety Committee. These meetings are normally held on a monthly basis. However, based on circumstances an emergency meeting can be called.
If an employee is observed utilizing hands free devices such as blue tooth or ear phones or a radio, instruction by the GC or EAC to remove or turn off the device is to be given. It is the policy of the Javits Center that these devices are not permitted for use while on the show floor.

Reporting Injuries and Other Occurrences

Upon knowledge of an injury or incident of any kind, including a near miss, the Command Center is to be notified immediately. The objective for immediate notification is to ensure an investigation be conducted as soon as possible prior to the condition of an area changing.

GC and EAC Safety Coordinator(s)

Each contractor is to designate a safety coordinator and provide contact information to the Manager of Health & Safety Solutions. The Safety Coordinator must remain on site while work is being performed in the Center. Designated Coordinators are to provide instruction and guidance to the employees they supervise as established in the Centers safety policies and procedures and must also comply with the requirements in the use of Personal Protective Equipment. Training of the Centers policies and procedures for Coordinators will be conducted by the Manager of Health & Safety Solution upon request by the Contractor.

Signage

Signage posted by the GC is to be in line with Javits Center’s Safety requirements as outlined within this document, in order to maintain consistency with employees. Other signage posted regarding safety requirements, is to be sent to the Manger of Health & Safety Solutions for approval prior to use.

Equipment, Machinery, Tools & Materials

All equipment, machinery, tools or materials provided to the employees by the GC or EAC for use in display booth assembling or dismantling must conform to all applicable federal, state and local regulations. The Javits Center has the right to prohibit the use by employees of any equipment, machinery, tools, and carts or material that do not meet or compromise applicable regulatory requirements or the Center’s safety policies and procedures.
Power tools used for cutting wood are to have dust extraction/collection devices attached and utilized to reduce slip/fall hazards generated from saw dust. All such equipment is to be used in accordance with manufacturing instructions.

Loading Dock

All trailers in bays as well as trucks on ramps are always to be chocked while un/loading is being conducted. Placement and removal of the chocks is to be conducted by the GC. Dock plates provided by the GC are to be inspected and free from damage. If a dock plate is found to be damaged the GC is responsible for tagging and removing the dock plate from the facility. All dock plates brought on site is meet or exceed the specifications required for the maximum weight handled.

Step Ladders

The proper size ladder is to be provided where necessary. Those supervising employees are to ensure that climbing on unstable objects such as stacked crates, chairs, tables or the ribs of a booth structure is not permitted. When providing any ladder, as a minimum, the GC or EAC is to ensure the following:

• Ladders are not to exceed 15 feet in height.
• Where the use of a ladder prevents the employee from maintaining a 3-point contact, a scissor lift is to be provided, and controlled by an authorized operator.
• Only type IA or IIA fiberglass or wood ladders are to be provided
• Inspect the ladders prior to distributing them to employees for use and remove from rotation those found to be damaged or determined unsafe for use
• If the employee is observed standing on one of the top two steps of a ladder, then the ladder is not tall enough to perform the work, and the employee is to be provided with the proper size ladder.
• Never permit an employee to walk or lean from a ladder.
• Ensure the area where ladders are used is clear of debris and booth components.

Scaffolding

Where scaffolding is needed for booth assembly/dismantle, the area in which the scaffolding is used must be large enough to ensure that outriggers are capable of being used as required in that space. Baker type scaffold is prohibited where working levels exceed 6 feet in height. Tubular scaffold is permitted where working level does not exceed 18 feet, and must have the working level fully planked, all guardrails in place, outriggers properly used, and all wheels locked while in use. The scaffolding is never to be moved or rolled while it is occupied by personnel.

Personal Protective Equipment

The GC and EAC must provide and make readily accessible all types of Personal Protective Equipment (PPE) and must contain the appropriate markings meeting the most recent ANSI/ISEA Standards. The following, PPE must be available at all times:

• Safety Glasses/Goggles (ANSI/ISEA Z87.1+) – Eye protection is required for use when handling power tools when, cutting, drilling operations is required (wood/metal) and when installing/removing glass;
• Over the glasses Safety Glasses/OGSG (ANSI Z87.1+) are mandatory for those employees asked to perform a task which requires the need for eye protection, shall be provided which fits comfortably over employees’ prescription eyewear.
• Slip/Cut Resistant Gloves (ANSI/ISEA 105) – For those employees handling glass, and metals with sharp edges.
• Safety Footwear – GC’s and EAC’s are not expected to provide safety footwear to employees, however if an employee does not report to work properly prepared, that employee is to be sent directly to the Labor or Electrical Solutions Office.
• Reflective Vests – All GC freight personnel must be provided with and wear a reflective vest while supervising Javits Center Freight Handlers, directing delivery vehicles and when performing any tasks on the loading dock or loading dock roadway areas.

Fall Prevention

The information noted here is to provide information to assist you in identifying a potential fall hazard. There may be other categories which require attention as well, which need to be reported to the Manager of Health & Safety as soon as they are identified, so that preventative measures can be quickly determined for your protection.

• Elevated Walking/Working Surfaces (double decker/upper platforms) – Where unprotected heights are greater than or equal to six (6) feet and where upper surface (permanent/temporary structures) is less than six (6) feet from an edge, protection with a temporary guard rail or visual barrier must be put in place. Where it is impractical to assemble a temporary guard rail or visual barrier, spotter(s) wearing a red safety vest is to be assigned to perform no other task other than ensuring those working at or above six (6) feet are advised by the spotter(s) that they are approaching the edge. The spotter(s) can be positioned either on the ground, or where continuous observation cannot be achieved, the spotter(s) can obtain view by use of a ladder. Under no circumstances is the spotter to be positioned on the level where work is being performed.
• Ladder usage – When using a ladder six (6) feet near or around guard/glass rails or drop offs a distance of six (6) feet is to be maintained from the railing. NOTE: The distance from the edge can become greater depending upon the height of the ladder being used. If a structure is to be assembled/dismantled which is less than six (6) feet from the guard/glass rail or drop off, a scissor lift is to be provided for this work or ladders positioned inside the structure. Example Crystal Palace glass railings.

Slip, Trip & Fall Prevention

To prevent slip, trips and falls, housekeeping and maintenance in work areas and pedestrian paths need to be routinely maintained. The following cause of such incidents in which additional attention is to be provided by the GC’s and EAC’s:

• Saw Dust – The preferred method of maintaining saw dust is to utilize a collection system with use of industrial vacuum. Where this is not practical, an employee is to be assigned to maintain the saw dust by gently sweeping it out of the areas where work is being conducted and away from aisles which may affect pedestrians’ path of travel.
• Visqueen – Torn or ripped visqueen used to protect carpet is to be repaired upon observation or notification.
• Masonite and Protection Carpeting – The GC is to maintain the integrity of the materials put down to protect terrazzo flooring. Edges and corners are to be firmly secured to prevent skewing or curling of pieces. Should Masonite become skewed or carpeting become torn or loosened, the GC is to repair upon observation or notification.
• Carpet Tape/Backing – GC and EAC Supervisors must ensure that the backing of the carpet tape is disposed of properly, prior to assigning employees to the next area. When lifting carpet tape Supervisors are to ensure that the tape is disposed of properly and not left on the floor which would create trip hazard for others working and walking in the areas. This rule applies to booth and aisle carpeting.
• Banner Wire – Supervisors are to ensure that when hanging and removing banners/signs the wire is to be collected and retained inside the boom/scissor lifts and not dropped below to the floor or left hanging to the space frame. Banner wire blends in with the background and floor and can become tangled around your feet, or cause face and eye injuries.

Egress and Egress Access

No Freight Aisle – All aisles labeled as “No Freight” are to be maintained mainly by the General Contractor in a manner which does not block egress access. EAC’s are to ensure that their freight does not impede in these designated areas.

Elevators and Escalators

• All large and heavy equipment should be transported using the freight elevator.No equipment may be transported on escalators. This includes items such as easels, chairs, tables, wheelchairs, baby carriages, and other similar devices. Normally, escalators are not operated on move-in and move-out periods.
• Passenger elevators are not to be used for transporting heavy freight and equipment.

Center Access

Center employees on official business cannot be denied access by event management or any of their sub-contractors to any areas within the facility.

 

Security

• The Center maintains twenty-four (24) hour security for the perimeter areas and internal patrols. The show manager is responsible for the complete security within the exhibit areas, meeting rooms, and other areas; including crowd control in public areas.
• Show management must assure that a security supervisor is on site at all times to receive information or complaints in reference to the conduct of contract security employees. We reserve the right to ask security personnel to leave if the situation warrants such action.
• Contracted security may not carry firearms or weapons of any kind without prior written permission from Javits management.

• Motor vehicles must be turned off when parked inside.
• Operating equipment or machinery must not be left unattended.
• Motor vehicles may be operated on carpeted areas of the Center when approval is given by Center staff. Protective material must be placed in the carpeted areas for protection of floor surface. The show manager is responsible for all damages and for restoration of the damaged areas to the original condition.
• All forklifts or other heavy loading devices operated within the Center must be operated by certified personnel.
• Forklifts are not permitted to operate on terrazzo areas. Special permission is granted in certain circumstances by Javits management. In those instances, the forklift must have pneumatic tires.
• Forklifts are not permitted to operate in the River Pavilion, or in carpeted halls 1D and 1E, unless a pathway of masonite is constructed.
• Motor driven aerial lifts must have wheels covered with "shrink- wrap" to operate on the River Pavilion and carpeted halls 1D and 1E.
• Parking on the loading docks or inside the Center (except for loading and unloading) is prohibited; violators will be towed at owner's expense.
• Utility carts may be operated in the Center exhibit halls, loading docks and main roadway only. Under no circumstances are vehicles or personnel carts to be operated in meeting rooms, concourses, or lobby during show hours.
• See "Display Vehicles" in the Fire Safety section of these Rules.

Trained service animals for persons with disabilities are permitted as described in the "Accessibility" information on the Center's website. No other animals are permitted in the Center except as part of an approved exhibit, activity or performance legitimately requiring the use of animals. Event manager's must obtain necessary permits and comply with all relevant laws (including, but not limited to, the NYS prohibition of animal fighting). If approved by the Center, animals must be on a leash, within a pen or under similar control at all times. The owner takes full responsibility of his/her animal.

All high risk activities not prohibited by other sections of these regulations require approval of Center management at least 30 days in advance. Show management is responsible for ascertaining that there are no exclusions or limitations in their insurance policy that apply. Such activities include but are not limited to motorized sporting events, acrobatic stunts, mechanical amusement devices and audience participation in athletic activities.

Motorized personal transporters, scooters and similar vehicles are not permitted in the Javits Center absent a compelling need, coupled with assurances of safe operation and adequate insurance coverage provided by Event Management, all of which must be approved by the Javits Center at least 30 days in advance. Motorized devices are permitted for use by people with mobility impairments as described in the "Accessibility" information on the Javits Center's website. The Javits Center offers personal mobility vehicles for rent during events, and individuals interested in renting such a vehicle can call 212.216.2196 or order one here.

Flammable or combustible mixtures, waste, liquids and other hazardous materials are not permitted without approval of Javits Center management. More information on Hazardous Materials is available in the "Fire Safety" section of these Rules. Firearms, weapons, and live ammunition may not be displayed or sold at Javits Center events.

Adhesive-backed decals and flooring are strictly prohibited and cannot be used for any purpose within the Center.
The use of any glitter is not permitted in the carpeted areas of the Center. Decorative use of glitter in other areas must be approved by Javits management. A cleaning fee may be assessed for any use of glitter.
Fountains, and other water containers used for decorative purpose, must be waterproofed and inspected by the Center's Building Operations Department.
More information on Decorations is available in the "Fire Safety" section of these Rules.

Painting any structural part of the Javits Center (walls, floor, ceilings, etc.) is prohibited. Altering any building component such as drilling holes in the floor, or installing anchor bolts in the walls is prohibited.

Show management must submit a plan with all potential banner locations for Center's Convention Services Division to approve 60 days prior to the show. Banners shall be limited to the inner-roadway concourse façade, northern and eastern exposures, and the Crystal Palace, northern and southern exposures. The banners must be made of a "loose-weave mesh" finish type material and shall not exceed .5 lb. per square foot. Any single banner shall be no larger than 1200 square feet (20 feet by 60 feet works well but other sizes-by ten-ft. measurements-can be accommodated) and must be supported every 5 feet on center. The Show Management's decorating company must submit to this office a sample fastener for approval. There must be a protective coating on the fasteners so as not to damage the finish of the curtain wall. The Center reserves the right to inspect and evaluate all banners and hanging methods, and to have additional advisers and consultants as they deem necessary at the sole cost of show management. To avoid interfering with an ongoing show, times and dates for installation and removal of exterior banners must be coordinated through the Center's Convention Services Division.

The Javits Center is committed to maintaining a safe environment and to promoting and enforcing responsible safety practices. The following Fire Safety Rules apply to Show Managers, Contractors and Exhibitors. Notices will be issued for violations and/or failing to take corrective measures. Show Managers are responsible for correcting violations. Failure to do so will result in remedial action by Javits (e.g. removal of non-compliant structures, posting of a Fire Watch) at show management's expense.

 

The Center operates and staffs on a 24-hour basis the Command Center that monitors fire safety and all other safety features of the Center. The Command Center responds to all emergencies, including fire emergencies. Dial 2222 from house phones (located in corridors throughout the Center) or (212) 216-2222 from any other phone. Give your name, type of emergency and exact location of the occurrence.

The following are strictly prohibited within Center:

• Open flames without a NYC Fire Dept. Open Flame Permit (Download Open Flame Permit Procedures)
• Displays of fresh cut decorative greens, pine branches, potted pine trees and shrubs, and Spanish moss.
• Spray painting
• Storage or use of butane
• Storage or use of any other flammable liquids or materials except as provided in these Rules.

Propane and propane operated equipment is prohibited in the facility except as follows: propane cylinders of 1 lb. or less (and no more than 20 lbs. aggregate) may be permitted if approved in advance by Center management.

• Flammable Liquids such as solvents, paints and thinners are permitted for use in the Center subject to the following requirements:
• Container is sized as a consumer commodity (< 1 gallon) and not in bulk (> 1 gallon).
• The container is labeled properly with product contents, name of product, manufacture, and hazard warnings.
• A Material Safety Data Sheet (MSDS) for the specific product and manufacturer is provided and readily available upon request.
• Cans, bottles, containers, and aerosols containing flammable liquids must be stored properly.
• Any wet/soaked rags, and empty containers, are not to be disposed of in Center’s waste containers.
• A flammable liquid is not to be used or stored, within 50 feet of any hot work operation, open flame, or anything that generates heat or sparks.
• Any person using flammable liquids in the Center must provide an appropriate sized ABC type fire extinguisher, which must be readily accessible at all times.

• May not contain more than one (1) gallon of fuel
• Cannot be refueled or emptied inside the Center
• Must be equipped with locking gas caps
• Battery cables must be disconnected and the ends taped
• Must be locked during non-show hours
• Keys which are properly tagged for identification for each vehicle must be left with the Center’s Public Safety Department prior to display
• Repairs or alterations may not be made inside the Center
• Any person displaying a vehicle at the Center must provide an appropriate sized ABC type fire extinguisher, which must be readily accessible at all times.
• Must have floor covering beneath the vehicle
• Must be turned off when parked inside.

All materials used in exhibit construction and decoration (including without limitation hard wall, canopies, drapes, foam core, tablecloths, burlap, scrim or similar materials) must be fire retardant, i.e. they must either have been flame-proofed by the manufacturer prior to purchase or be flame-proofed by a person certified by the New York City Fire Department following approved New York City Fire Code procedures and standards. Exhibitors and contractors must have available on site for inspection the appropriate paperwork to demonstrate that these requirements have been met, that either a tag affixed to the item demonstrating that the item has been flame-proofed by the manufacturer or a certificate (valid for one year) demonstrating post-purchase application of fire retardant. Spot checks of compliance with this requirement will be conducted periodically. In addition, field flame tests may be conducted. Appropriate action will be taken if such inspections and tests reveal incidents of non-compliance.

Fireworks, flash pots and other pyrotechnic devices/events are prohibited without advance written approval from Center management. Approval will be contingent, in part, on the Show Manager or Exhibitor obtaining appropriate government permits and insurance coverage.

The following may not be blocked or access impeded:

• Fire fighting and emergency equipment , including fire alarm boxes, fire extinguisher cabinets, stand pipe valves, defibrillators and similar equipment
• Electrical and telephone closet doors
• Elevators and escalators
• Hanger Doors
• Doors
• Staircases
• Sprinklers

Forklifts and similar vehicles must be fueled outside the facility in designated areas. Fueling on Level 1 dock inner roadway is prohibited.

No banner, display or sign shall be erected in a manner that may block or interfere with the operation of any of the items listed above.

• Crates and other materials cannot be stored in the Center without advance written approval. Requests must be submitted in writing by Show Managers or General Decorating Contractors. Crates and other materials:
• May not be stored in active exhibit halls.
• May not be stored between booths, behind pipe and drape or under tables.
• May not be stored within 10 feet of sliding partitions or under the River Pavillion.
• May not block access or egress, as set forth in these rules.
• Loose materials, combustible mixtures, waste, liquids and similar items cannot be stored in the Center.
• Carpeting is to be rolled and stored in areas designated by the Center.

Materials may be stored in truck loading dock spaces with the following restrictions:

• Must maintain clearance of 3 feet from sprinkler heads.
• Must maintain access and egress so as not to obstruct ramps and stairs from the loading platform.
• Where storage is tiered, crates, cases and similar packing cartons (which have wheels) may not be stored on top of tiers, nor may they be stored above retaining walls.

Materials may be stored in inactive exhibition halls with prior written approval of Javits management and with the following restrictions:

• Maximum storage height is 12 feet.
• A fire watch must be maintained at all times for the duration of the storage.
• Storage piles in halls must be separated by aisles so that tiers are not more than 20 feet wide.
• Main and cross aisles must be a minimum of 8 feet wide and must be located in line with exit door openings.

A hot work permit is required when hot work is performed for exhibit construction. The Center's Safety Manager can provide information on obtaining hot work permits.

Note: Additional restrictions may be imposed as necessitated by ongoing renovation work.

• The Center maintains a small medical facility on site.
• The facility is staffed with emergency medical technicians and an ambulance during events with 5,000 or more in attendance in the aggregate in accordance with the New York Public Assembly Law.
• House telephones can be found in halls corridors throughout the Center and should be used to notify the Command Center of emergency situations.
• The emergency number is 2222. The Javits Center has 22 portable defibrillators strategically placed around the Center. The Public Safety Department has been trained in the proper use of defibrillators should such an emergency occur.
• In case of cardiac arrest, or other serious emergency such as a fire, dial the Command Center at Extension 2222 from any house phone, or call the Command Center at 212 216-2222. Do not call 911. Give your name, type of emergency and the exact location of the incident (be as specific as possible).

• Double tiered or double decked exhibit booths are not permitted in 1A, 1B, 1C, 1D, 1E, or 3D exhibit halls.
• Double-tiered booths are permitted in the River Pavilion, 3A, 3B and 3E exhibit halls.
• A NYC Building Department permit is required whenever the second tier of a double-tiered booth will be walked upon, or for a solid overhead structure greater than 120 square feet in size.

• Any hanging loads must be approved in advance by the Center (within 20% of load capacity).
• Hanging loads imposed on the space frame structure must not exceed 15,000 pounds for any 90' x 90' bay (Level 3 and Level 4 exhibit halls).
• Hanging loads on any space frame node must not exceed 1,500 pounds.
• Hanging loads on any space frame member must be not exceed 50 pounds.
• Hanging points from the recessed threaded hanging points in halls 1B and 1C must not exceed 100 lbs. The spacing of loads must be at least 2'0" on center each way.
• No planking is permitted on the space frame tubes.
• Hanging Loads in 1A, 3D, and 1E halls must be from the moveable partition tracks using approved Javits hanging devices. Weight limit is 50 lbs. per hanging point.

Center employees on official business cannot be denied access by event management or any of their sub-contractors to any areas within the facility.

• 100 lbs./sq. ft. Level 4 exhibit halls
• 350 lbs./sq. ft. in Level 3 exhibit halls
• 350 lbs./sq. ft. Level 1 exhibit halls
• 150 lbs./sq. ft. in the Crystal Palace
• 350 lbs./ sq. ft. in the North Pavilion

The Center maintains twenty-four (24) hour security for the perimeter areas and internal patrols. The show manager is responsible for the complete security within the exhibit areas, meeting rooms, and other areas; including crowd control in public areas. Show management must assure that a security supervisor is on site at all times to receive information or complaints in reference to the conduct of contract security employees. We reserve the right to ask security personnel to leave if the situation warrants such action. Contracted security may not carry firearms or weapons of any kind without prior written permission from Javits management.

The Center does not accept advance shipment of freight or materials prior to the contracted move-in date. All shipments to be delivered to the Center after the official move-in date must be to the attention of the event general decorating contractor. All equipment brought into the Center must be delivered and removed through the loading dock areas. The Center will not accept shipment of freight and/or material to the show manager. An exception to this is equipment loaded through the Taxi Drop off access door for use on level 2. All equipment brought into the Center must be brought into the building via the access doors assigned to your event space. Under no circumstances will C.O.D deliveries be accepted by the Center

The Javits Center maintains a smoke-free campus. Smoking is prohibited anywhere on Javits Center property, including the inner roadway and Javits-owned sidewalks. .